Responsibility of the Shipping Company/Agent

PRE-REQUISITES

INVOLVED

CBN,

Shipping Company/Agent

1.       Shipping Company/Agent submits application for Certificate of Registration as a Shipping Company/Agent to the General Manager Western Ports or the General Manager Eastern Ports. Copies of required documents are to be attached.

2.       NPA raises Debit Notes for approved applications. (A Remita Retrieval Reference (RRR) Number is generated and stamped on the Debit Note)

3.       Applicant receives debit note and makes payment either at bank or online (www.remita.net) using the RRR Number to reference the Debit Note raised.

4.       On confirmation of payment, NPA issues a receipt to the Applicant.

5.       NPA issues original copy of Certificate of Registration as a Shipping Company/Agent to the Applicant.

2.       Articles of Memorandum

3.       Tax Clearance

4.       Bank reference

Annual Renewal fee is ₦100,000.00 only.

Shipping Company/Agent,

Other NPA Customers

Shipping Company/Agent apply for NPA Customer ID number through a mail to [email protected] with scanned copy of Certificate of Registration as a Shipping Company/Agent.

Customers who are not Shipping Companies/Agents apply for NPA Customer ID number through the Chief Port Accountant of the Port/ Location in which they  intend to carry out business with NPA.

2.       No document required for other customers intending to carry out business with NPA

PRE-REQUISITES

INVOLVED

1.       Application for SEN is made online through the e-SEN application (a web-based application accessed through the URL www.sen.nigerianports.org).

2.       Registered Shipping Company/Agent create their company profile on the e-SEN application. This is a one-time operation.

3.       With the NPA Customer ID and Password, logon to the application (www.sen.nigerianports.org) to apply for SEN.

4.       Fill the SEN application form online and submit.

5.       Pay for SEN application online

The e-SEN application receives payment confirmation, in real-time, immediately payment is made. The application is then available for processing at the back-end. The application is then checked for correctness and either approved or declined by NPA.

Approved Applications

For SEN applications approved, the SEN Certificate is generated online and is immediately available to the Shipping Company/Agent that made the application, online on their e-SEN home page.

Declined Applications

For SEN applications declined, a Remark stating reason for the decline is immediately available online for the Shipping Company/Agent that made the application. This SEN application may then be reapplied for after fulfilling the conditions.

To download User Guide e-SEN application, www.sen.nigerianports.org

2.       NPA Customer Identification Number

3.       Company/operational e-mail address

4.       IMO Number of Vessel

5.       ETA and ETD of Vessel

6.       Port of call

7.       Cargo Tonnage

8.       Type of cargo

REQUIREMENTS/PRE-REQUISITES

INVOLVED

NCS allocates Rotation Number to the voyage

1. NPA SEN Certificate
2. Cargo Manifest
3. Stowage Plan
4. Additional/Export Manifest
5. Part Discharge Certificate
6. Jetty/Area of call
7. Type of Vessel

Shipping Company/Agent to upload the same Cargo Manifest submitted to Nigerian Customs Service (NCS). This is a requirement by NPA for the raising of Provisional Bill for the Vessel.

See pages 12-16 of NPA Customer Portal User Guide for procedure to Upload Cargo Manifest of Vessels

Shipping Company/Agent

Terminal Operators

• Vessels declared at the berthing meeting by the Shipping Company or Agent.
• Terminal operator stem vessel to berth at the berthing meeting.
• Shipping Company or Agent seeks approval to berth vessel from the Port Manager.
• The shipping agent makes a booking for the vessel’s movement from sea to the berth.
• Vessel reports her arrival to the Port Control/Signal Station via VHF Radio.

1.   Ship Manifest
2. Ship Entry Notice (SEN)
3. Provisional bill raised
4. Receipt of Payment

Port Manager’s approval to berth within 10mins of receipt of request.

Booking for vessel movement – 5mins

Mooring

In:    $125

PRE-REQUISITES

INVOLVED

• Vessel approved to berth by the Port Manager through the Harbour Master.
• Pilot is rostered to the vessel for Pilotage duties.
• Pilot establishes contact with vessel, proceed to sea, board the vessel and manoeuvre her safely to berth.
• Pilot ensures availability of Tugboats, Pilot Cutters, Mooring launches, Mooring gangs, Tidal and weather conditions for safe berthing of the ship.

1.  Provisional bill raised
2. Receipt of Payment
3. Master Declaration
4. Pilotage Chit
5. Naval Clearance (Tankers only)

Pilotage

In & Out:  $0.112/GRT

• The Harbour Master’s office allocates tugboats to Pilot
• The number of tugboats required for towage operation depends on the ship’s characteristics and Master special request.

1.  Provisional bill raised
2. Receipt of Payment
3. Master Declaration
4. Pilotage Chit

$2500/Tug/Move for LOA > 200

• Application to the Port Manager for Sailing with all necessary documents attached.
• Commercial department processes the Ship Sailing Clearance Certificate
• Confirmation of payment of Provisional Bill by Accounts department
• Traffic Manager confirms the Tonnage and Clean Operation
• Port Manager Approves the Certificate to the Harbour Master for Sailing
• Harbour Master roaster Pilot to  sail the vessel
• Pilot calls for mooring men and tug assistance to sail out the vessel.

1. Provisional bill raised
2. Receipt of Payment
3. Master Declaration
4. Pilotage Chit
5. NIMASA Clearance
6. Naval Clearance (Tankers Only)

Twenty (20) mins for Sailing operation depending on the length of the vessel. Pilotage is subject to length of pilotage/channel, tidal phenomena and weather conditions

Out:    $125

PRE-REQUISITES

INVOLVED

Cleared vessels are issued Free Pratique

Maritime Declaration of Health

Crew List and Vaccination List

• Nil List
• Port of Call List
• Provision Store and Narcotic List
• Ship Sanitation Control/Exemption Certificate
• Proof of Vaccination

• NIS Officers Board vessel after Port Health has granted Free Pratique
• Contact Ship’s Master – either  Ocean-going or Coastal vessel

A) Ocean-going Vessel

Request:

• NIL List (Concerning Arms, Stowaways, Crew Boys, etc.)
• Duplicate Crew List
• Last Port of Call Record
• Visa (For Passengers)
• CDC (Seaman’s Record Book – IMO Prescribed)
• Carries out Rummaging (if necessary)

B) Coastal Vessel

• Request:
• Passport of Master and Crew
• TWP (Temporary Work Permit)
• Landing Permit
• CDC (Seaman’s Record Book – IMO Prescribed)

• Arrival Clearance
• Nil List
• Crew List (In Duplicate)
• Last Port of Call Clearance
• Seaman Record Book
• Departure Clearance

Number of Boarding Officers varies from 2 to 4.

• Ship manifest
• Crew list
• Agent conveys NCS Officers to ship
• NCS Boards ship after Port Health.
• Demand relevant documents from Ship’s Master
• Rummage Operation is conducted in:
• Engine Room
• Captain’s Room
• Random locations
• Issue relevant clearance documents
• Seal Bonded Store

• Crew List and Nil List
• Ports of Call List
• Last port of call clearance
• Ship’s particulars
• Bonded Store List
• ISPS Certificate
• Crew effect Declaration
• Narcotics List and Provision Store
• Discharge Stowage Plan (Cargo Summary)
• Dangerous Goods List

Clearance Documents Issued

• Rummage Clearance certificate (C207)
• Break-bulk approval certificate (C40)
• Outward Clearance Certificate

Request:

• Poison Box/Register
• Chemical Monitoring Form
• End-User Certificate (for peculiar imports)
• Drug and Narcotic List
• Diplomatic List

• Certificate of Rummaging
• Poison Box/Register
• Chemical Monitoring Form
• End-User Certificate (for peculiar imports)
• Clearance Certificate
• Drug and Narcotic List
• Diplomatic List

Import permit

Phytosanitary Certificate (To show that agricultural import is pest free)

Export

Inspection and fumigation of agricultural export

–        ISPS Code Compliance

• D.O.S (Exchange Declaration of Security)
• Last Port of Call record
• Ship’s validity certificate
• Ship security assessment (Search for Stowaways)

• Designated Authority (DA) Form
• Last Port of Call record
• Ship’s validity certificate

–        (IMO/MARPOL Compliance)

Check Validity of:

• IAPP & IOPP Certificates
• Sewage Certificate
• Disposal of ship solid and liquid wastes (on request)

• MCI (Marpol Compliance Inspection
• IOPP (International Oil Pollution Prevention Certificate
• IAPP (International Air Polution Prevention Certificate)

• Maritime Labour Services
• Safety & Environment
• Cabotage
• Shipping Development.

Carry out inspection of 16 areas of the ship in line with Port State and Flag State Checklist

Documents required from ship:

• Ship Particulars
• Crew List
• Record of last 10 ports of call
• Crew Discharge Book
• Medicals

–        ISPS Code Compliance

• D.O.S (Exchange Declaration of Security)
• Last Port of Call record
• Ship’s validity certificate
• Ship security assessment (Search for Stowaways)

• Designated Authority (DA) Form
•  Last Port of Call record
• Ship’s validity certificate

–        (IMO/MARPOL Compliance)

Check Validity of:

• IAPP Certificate
• IOPP Certificate
• Sewage Certificate
• Disposal of ship solid and liquid wastes (on request)

• MCI (Marpol Compliance Inspection
• IOPP (International Oil Pollution Prevention Certificate
• IAPP (International Air Polution Prevention Certificate)

• Crew List and Crew Personal Effect List
• Port of Call List
• Nil List
• Cargo Manifest for IMDG cargo

• Crew List
• Port of Call List
• Nil List
• Crew Personal Effect List
• Cargo Manifest

PRE-REQUISITES

INVOLVED

Dockworkers

Cargo Surveyors (NPA)

For Import operations, Terminal Operators require from the Shipping Company/Agent the following documents;

1. Cargo Manifest
2. Stowage Plan
3. Discharge List
4. Loading List.

These documents are forwarded to the Stevedore who contracts Dock Labour for Discharge and Loading Operations on the Vessel.

Stevedoring Operations – Loading of Vessel for Export

1. For Export operations, the Terminal Operator requires the following documents;
2. Export Approval from Nigerian Customs Service
3. Shipping Note from the Exporter or his Agent
4. Notice of Entry of Goods into the Terminal from the Exporter.

Dock Labour contracted by the Stevedore, carry out Discharge/Loading Operations on the Vessel and produces Tally Records at the end of each Operation.

Cargo Surveyors then verifies cargo volume by volumetric calculations and the Tally Records, after which a Cargo Survey Report is produced for NPA for both Discharge and Loading operations.

• Cargo Manifest of Vessel
• Stowage Plan
• Discharge List
• Loading List
• Labour Manning Scheme
• Tally Records
• Cargo Survey Report

PRE-REQUISITES

INVOLVED

NCS

Shipping Company/

Agent

Stevedore

Receipts

After completion of Stevedore operations, Terminal Operator receives from the Shipping Company/Agent and Stevedore the following documents;

1. Cargo Discharge List
2. Landing Tally Records

Storage

Terminal Operator receives from the Stevedore the following documents;

1. Discharge Tally Records
2. Transfer Tally Records

Terminal Operator creates Shed/Stacking plan, which precedes the actual storage/stacking of import cargo to the shed/stacking areas.

Examination

See EXAMINATIONS

Transfers

Terminal Operator makes a request to the Nigerian Customs Service (NCS) for Transfer of goods to Bonded Terminal/Warehouse based on request made by the Consignee

Delivery

Refer to Terminal Operator website

• Cargo Manifest of Vessel
• Discharge Tally Records
• Transfer Tally Records
• Terminal/Shed Staking Record/Plan
• NCS Transit Approval

PRE-REQUISITES

NDLEA

DSS

NPF

On Invitation

SON

NAFDAC

NAQS

• Consignee’s Clearing Agent applies to NCS for Customs Examination
• Approved application is sent to Port terminal indicating date and time of examination. Other relevant Agencies are notified.
• Terminal Operator positions cargo for examination

Customs coordinate examination, jointly witnessed by other Agencies

1. NCS units involved in Cargo Examination (Imports) include;
2. Enforcement Unit
3. Valuation Unit
4. Customs Intelligence Unit (CIU)
5. Comptroller General Unit (CGU)
6. Zonal Command
7. Federal Operations Unit (FOU)

Cargo under the yellow (fast track) and green (documentary release) lanes are not subject to physical examination in the terminal.

1. Nigerian Police Force (NPF) units involved in Cargo Examination include;
2. Divisional Police Officer Formation
3. Port CID Formation
4. Monitoring Formation
5. Area Command Formation
6. Operations Formation
7. AIG Maritime Formation
8. Police Anti Bomb Squad Formation